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Below are the categories for student clubs. For more information or questions on specific organizations supported by Memorial Union Programs stop by (MU 103), call 737-1369, or email.
Make the Most of Your College Experience.
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Memorial Union Programs supports student groups that are not funded by student fees. That means those group raise money through dues or fund raisers.
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For more information or questions on specific organizations supported by Memorial Union Programs stop by (MU 103), call 737-1369, or email.
Don’t see a club for you? Start your own!
Why should we bother to become officially recognized?
Benefits of Recognized Organizations
- Free use of most of the facilities on campus for regularly scheduled business meetings and special events
- Discounted rates for use of prime facilities use when an admissions fee is charged
- Prime event space reservation a year before the event.
- Use university's name in organizations title
- The opportunity to apply for student fee money from the Educational Activities Committee
- Account with MU Business Services
- Use of campus mail service for distribution of materials related to the purpose and business of the organization
- A mailbox/address in the Memorial Union
- Equipment and services available from various university entities
- A URL address and email account for your organization
- Numerous events, programs, workshops and resources sponsored by MU Programs
- Use of university printing services
- Use of university purchasing services
- Support of university staff and programming resources
- Listing of current information in Student Organization Directory
Now that you know the benefits, here’s how to become an official club.
Registration Process
- New Clubs
- New clubs can register and be recognized at any time; however, to make the most out of the benefits of being a recognized organization, the earlier the better, the best being by the end of October.
- Go to Annual Registration Form
Information you will need to fill out form:
· Organization name and nickname
· Organization contact information: email, physical address, website (OSU email addresses)
· Contact information for at least five student members
· Contact information of the faculty advisor
· Financial account information (may be added at a later time)
· Meeting information (can be updated)
· Organization's University department affiliation if it applies. - Send new constitutions electronically to Memorial Union Programs, mupcadmin@oregonstate.edu. If you need help, don’t hesitate to stop by MU 103 or review the sample constitution.
You can review a Sample Constitution here. - Attend the MU Programs Fall Kick Off. This is a fun way to find out about University policies, resources, funding opportunities, and to network with other student organizations – pizza and giveaways.
- Meet with the Student Activities Committee. Check with MU Programs for meeting times. 737-1369
*If your organization appears to be high risk or having special needs, a separate organization consultation will be scheduled to determine whether risk/liability stipulations have been met prior to your being moved forward to the Student Activities Committee for recognition.
- Existing Clubs
- Be sure to renew registration by the end of October to stay on the active list and keep benefits.
- If your club has been inactive for one year, you will need to go through the same registration process as a new club.
- Go to Annual Registration Form
Information you will need to fill out form:
· Organization name and nickname
· Organization contact information: email, physical address, website (OSU email addresses)
· Contact information for at least five student members
· Contact information of the faculty advisor
· Financial account information (may be added at a later time)
· Meeting information (can be updated)
· Organization's University department affiliation if it applies.
· Review the current constitution and bylaws of the organization. Update constitution if needed and send electronically.
(You can get a copy of existing constitution from MU Programs, MU 103
or you can review a Sample Constitution here.)
Sample Constitution Handbook
· Existing Clubs need to renew registration each year, to make the most out of the benefits of being a recognized organization, the earlier the better; the best being by the end of October.
· Send new constitutions electronically to Memorial Union Programs, mupcadmin@oregonstate.edu
Along with benefits come responsibilities.
All events organized by a club and open to the public, including information booths, philanthropies and fund-raisers must be registered. Bigger, complicated events need to be registered at least two weeks before the event. http://oregonstate.edu/getinvolved/new5/evSelectEventSponsorCategory.php
Responsibilities of Recognized Organizations
OAR 576-018-0030
In order for a student organization to be recognized they must meet the following criteria:
- Have a clearly defined lawful purpose;
- Agree to conduct affairs in a lawful and ethical manner and in accordance with their constitutions and bylaws, as well as in accordance with University policies and procedures, city ordinances, state statutes, and Federal laws;
- Demonstrate compliance with OSU's prohibition of discrimination on the basis of race, color, national origin, religion, gender, sexual orientation, age, marital status, disability, disabled veteran and Vietnam-era veteran status except for those gender qualifications directly relevant to the organizational purpose;
- Send at least one representative of the organization to the annual Student Club Kick Off fall term; submit an Annual Recognition Form to report current leaders and advisors, with current contact information.
- Require student leaders to meet or exceed the minimum academic standards for holding leadership positions as follows: maintain a cumulative GPA of 2.0 (3.0 for graduate students) not be on disciplinary probation and be currently enrolled for at least 6 credits at OSU and pay student fees;
- Agree that organization will maintain at least 51% of total membership as currently enrolled Oregon State University students;
- Organizations are required to have an advisor who is a member of the University faculty, as defined by the OSU Faculty Senate rules for representation. Classified staff members and research assistants approved by MU Programs may also serve as advisors;
- Have an adequate system of accounting for organization funds;
- Review its constitution annually and submit any changes to Memorial Union Programs. (Significant constitutional revisions may be referred to the Student Activities Committee.)
Now that you are official--want to put on a public event?
Student organizations must register all open events and certain closed events a minimum of two weeks before the event. Larger more complex events need to be registered farther out, at least 6 to 8 weeks. Once you have registered, a contact person will work with you to support you in your event planning.
Event Registration Form:
http://oregonstate.edu/getinvolved/new5/evSelectEventSponsorCategory.php
- Getting Started
- Making and Handling Money
- Taking Care of Your Club
- Planning Events and Activities
- Look at My Club’s MU Account (Index)
(Available only from on campus computers)
